Discover Sailing Day
Discover Sailing Day Sunday 23 October 2016
Balmoral Sailing Club Web Site Click Me
Start 10am - 4pm 12.30 1.30 BBQ Lunch
20 minute Joy Ride on the Hobie Cats, 4 in the morning & 8 in the afternoon
Getaways allow 5 adults + 1 instructor
Hobie Waves allows 3 adults + 1 instructor
Joy riding and all rescue boats moving out from the beach, 20 minute joy ride
The school will operate as usual and we will hire and there will be runners and Stevo is in the office and Tackers am.
Discover sailing will be run by Jono, registrations are up stairs.
For try sailors we are offering learn to sail course for 2 hrs - $90 they will have to pay on the day.
Try Sailing is about the Club and the School working together.
The club race on Saturdays in the afternoon 1-4pm and every one is welcome.
If there is some one you think is very interested in the Club or in learning to sail, please send them to Jana.
The plan for the day is that 4 Catamarans will go in the morning sessions, and 8 will go during the afternoon sessions.
Jono will put out signage the day before and clean up
• Bouncy vest
• BBQ food
• Discount sailing lesions if you book on the day
• I pads
• Info on school
• Cold drinks
Club will supply
• BBQ & Gas
• Some boats on display
• Change rooms
• Info on club
Recruitment – Who are your volunteers?
It is important when planning your Discover Sailing Day to understand the various roles required to deliver a successful event. This includes recruiting volunteers with the appropriate skills and experience. Below is a list of the key roles & responsibilities:
Discover Sailing Day Coordinator
On water personnel (instructors or similar)
Beach marshall (if applicable). Life jacket assistant
Tender drivers/boarding assistants Registration/Meet & Greet
Exit/Follow up person
From the list of responsibilities above choosing the right person to be the Discover Sailing Day Coordinator at your club is vital to ensure that the day is a success. The Discover Sailing Day Coordinator needs to have the time to commit to Discover Sailing Day whilst having in depth knowledge of club activities. Successful clubs often allocate this position to a previous ‘Training Coordinator’ or previous ‘Commodore’. The Discover Sailing Day Coordinator should be the chairperson of the clubs Discover Sailing Day Committee to ensure responsibilities are delegated to the most appropriate club member.
Discover Sailing Day Coordinator
Key organiser and contact for participants and Yachting NSW
Manages Discover Sailing Day Organising Committee
Sources volunteers, boats, completes relevant information requests
Organises placement of signage
Ensures volunteers are adequately briefed and understand their role
Ensures safety standards are being met at all times
Liaises with local media as required
Ensures appropriate club membership/training information is available and promoted to all participants
Ensure suitably qualified 1st Aid personnel are available and that all volunteers know the correct procedure if a participant needs assistance
Discover Sailing Day On Water Personnel
Are most commonly boat owners that have volunteered their time or club Learn to Sail Instructors
Best practice is to use club Learn To Sail Instructors as they are most accustomed to dealing with first timers and can communicate appropriately
Need to be calm and effective communicators
Need to provide relevant and ‘non confronting’ information to participants
Tender Drivers/Boarding assistants
Some circumstances may require tender drivers to transfer participants from shore to boats. This cuts time delays in many situations however tender drivers need to be experienced as many Discover Sailing Day participants are not confident around boats so transferring between boats may be a challenge for some.
Life Jacket Assistant
Need to be friendly and knowledgeable in all club activities
Is usually the slowest/most time consuming part of the Discover Sailing Day process so the people in charge of allocation are crucial to providing relevant and productive information to participants
Ensures participants are provided appropriately sized lifejackets and ensures return of lifejackets at the completion of their day
Registration/Meet & Greet
Are most commonly the first ‘contact point’ for participants and sailing
When appointing the registration/help desk personnel clubs need to think ‘who could provide the best initial experience of our club to participants?’
Ensures all participants are registered and have completed forms
Hand out raffle tickets for boat allocation
Advises participants on the day/process/what to do
Exit/Follow Up Person
Collates forms/details to send to Yachting NSW
Answers questions from participants
Thank participants for coming
Hands out Learn to Sail program information & club brochure/flyer
Provides details about when the club is open
Invites participants to come back
Provides details about how the participant can register to crew or get involved at the club
Provides dates of other open days or club events
hank you for registering a Discover Sailing Day at your Club this year!
Below is a media kit that aims to assist you maximise exposure within your community through direct communication and social media. If you have any questions or require further clarification on anything please do not hesitate to contact firstname.lastname@example.org
Accompanying the media kit below are supporting attachments that will assist in the lead up, during and after your Discover Sailing Day. Please do not hesitate to let us know if something is unclear or details need changing, we are here to help and to assist in making your Club Discover Sailing Day a success J
We would LOVE to feature your Club Discover Sailing Day too so, if you have time, please answer the five questions below and send through the ultimate fun sailing photo taken your club so we can feature your Club on social media.
- How many years has your Club been hosting a Discover Sailing Day? Or is this your first?
- What is the best thing about sailing at your Club? (on and off the water examples)
- Who is the Discover Sailing expert at your Club and why?
- Does your Club coordinate any major events? (please list)
- You have a maximum of 25 words to convince someone to sign up and sail at your club … GO!
Discover Sailing Day Media Kit
Centre Specific Social Media Tile (Example Attached) – if you email back your club logo (high resolution) I can send you a club specific one with a different date if necessary.
Generic Media Release (Template Attached – Discover Sailing Day Club Template Release)
Discover Sailing Style Guide (Attached)
Online Discover Sailing Resources – CLICK HERE
Create your own Discover Sailing Day Event on Facebook – FACEBOOK Event Instructions
Photograph and tag @DiscoverSailingAUS on Facebook with YOUR Discover Sailing Day updates and image galleries
Use hashtag #DiscoverSailing across all social media so we can check out your images, share them through Australian Sailing Networks and create a database of images for your Club
Tag your local community media outlets and important community figures (MPs/Councillors etc) in activities to show your Club engaging with the community
Add an image gallery to your website and social media titled ‘Discover Sailing Day 2016’ – make sure you tag @DiscoverSailingAUS and we will share on our socials.
Follow up article and images to local media – publish on your website and socials (Template Attached – Discover Sailing Day Success)
Encourage any members who have taken part in any Discover Sailing Days to share their experience and feature them on social media with an image of them sailing along with ‘We enjoy sailing because…’
Continue to use the hashtag #DiscoverSailing
Continue to tag @DiscoverSailingAUS on Facebook and Twitter (if applicable)
Again, if you have any questions or require assistance please do not hesitate to ask.
Also attached is the Australian Sailing logo should you need to update any existing collateral.